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Essential Considerations When Buying New Printers and Copiers

Buying new printers and copiers can be a daunting task, especially with the numerous options available in the market. To ensure you get the best value for your money, you must be aware of certain factors before making your purchase. Here are some things to consider:

Needs Assessment

It's important to assess your organization's printing needs before purchasing. Consider factors such as the number of pages printed daily, the types of documents being printed, and the number of users and even the distance to the printers.

This will help you determine the right size and type of printer or copier for your organization. Also, have in consideration to use as few models as possible, so its possible to do internal re-arrangements without loosing any functionality.

Cost of Ownership

Beyond the initial purchase price, there are several hidden costs associated with printers and copiers, including ink or toner replacement, maintenance and repair, paper, electricity, warranties, and technical support. Consider these costs when purchasing to ensure you're getting the best value for your money.


In today's digital age, it's important to consider connectivity when purchasing a printer or copier. Look for models that offer wireless printing, mobile printing, and cloud printing capabilities to ensure that you can print from any device, anywhere, at any time. If you are considering any follow-me functionality make sure that he printers support that. This could be as an embedded option in the printer display or a card / bio reader.

Energy Efficiency

Energy-efficient printers and copiers can help reduce your organization's carbon footprint and lower your energy bills. Look for models that have earned the ENERGY STAR certification, which indicates that they meet strict energy efficiency guidelines.

Support and Maintenance

Consider the level of support and maintenance offered by the manufacturer before making your purchase. Look for printers and copiers with a warranty and technical support to ensure that you're covered in case of any issues.

To help simplify buying new printers and copiers, consider using 3manager MPS software. This software helps identify your organization's printing needs based on data-driven analytics, making it easier to choose the right printer or copier.


In conclusion, buying new printers and copiers requires careful consideration of several factors. By assessing your organization's needs and considering the cost of ownership, connectivity, energy efficiency, and support and maintenance, you can ensure that you're getting the best value for your money.

With the help of 3manager MPS software, buying new printers and copiers has never been easier. Make informed decisions and avoid unexpected costs and time consumption.


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